Stores and Purchasing Assistant
The Role
Reporting to the Head of Finance, the Stores and Purchasing Assistant will be a hands-on individual, with initiative and attention to detail, willing to take on a variety of jobs.
Based in the office on a full-time basis, the role will be responsible for the smooth running of the stores, receiving deliveries in and sending parcels out, receipting and despatching of stock, keeping the store tidy and ensuring all items are accounted for. Managing and being responsible for biannual stock takes.
In addition to this, the Stores and Purchasing Assistant will be regularly assisting with the purchasing of stock and other services, part numbers management, facilities management and be willing to be trained and assist with various finance tasks when required.
Ideally, you will have experience in a similar job, however full training will be provided.
Core Responsibilities
- To always maintain a high level of customer service and business integrity.
- To always be presentable both in appearance and manner.
- To be an ambassador for BRITANNIC TECHNOLOGIES LIMITED at all times.
- To observe and abide by BRITANNIC TECHNOLOGIES Information Security Policies.
- To promote the business and look for additional sales opportunities.
- Complete inter-departmental assistance; remembering that we all work for BRITANNIC TECHNOLOGIES LIMITED.
- Complete awareness of all BRITANNIC TECHNOLOGIES LIMITED processes and procedures relevant to your role.
- Constant and ongoing awareness of industry products, technology and direction.
- Excellent timekeeping, time management and attendance.
- Excellent written and verbal communications.
- Complete awareness of all products offered by BRITANNIC TECHNOLOGIES LIMITED.
- Continual progression of your skill level within your chosen products, you should adopt a self progression mentality.
- Online self study within both business and personal time.
Role Specific Responsibilities
- Responsible for the smooth running of the warehouse by maintaining good order in the stores area, ensuring it is clean and tidy and keeping accurate stock records.
- Receipting and despatching of goods in the accounting software
- Ensure all documents related to stock movements are kept up to date.
- To parcel goods safely and clearly for courier collection.
- To accept parcels and notify the correct departments of their arrival
- To maintain a clear log of all items coming in and going out of the store areas
- To maintain the faulty equipment, arrange to be repaired and keep a record of where the equipment is at all times.
- Run monthly stock reports from the accounting system and produce a stock reconciliation report for month end.
- To run year end and mid-term stock takes.
- Update notes on Sales Orders to notify other departments on the progress in both CRM and Sage.
- Ensure the Stores area complying with Health and Safety requirements, and it does not pose any risks (eg. walkways kept clear etc.)
- Ensure the Store area is securely locked when not manned
- Arrange for collection for the weee bin equipment when needed
- Basic office maintenance when necessary
- Assist with part number management (creating stock and miscellaneous part numbers in the system, amending, and deleting as necessary)
- Monthly meter readings
- Assist with incoming post
- Keep stationary cupboard orderly and stocked with supplies and order other supplies for internal use as necessary (canteen refreshments, cleaning supplies, kitchen supplies etc.)
- Assist in the management of contracts for in house services, security, cleaning, plumber, building repairs, car parks, air conditioning etc.
- Assist with purchasing tasks on a regular basis (placing orders with suppliers, raising POs in the system, following up on delivery dates etc)
- Support the other members of the finance team on a day-to-day basis and cover holidays when necessary.
- Conduct daily duties in a professional manner, presenting a professional image to customers, suppliers and team members at all times
- Occasional short trips to local services, such as post office
- Other finance tasks using Sage accounting software and Excel spreadsheets.
- To assist and carry out any other duties that might be agreed in liaison with the Head of Finance.
Apply for the role
Please attach your CV and include a short cover letter in the message field to apply for this role.